Office of Audit & Compliance, Office of the General Counsel, and the University Archives and Records Center (Effective January 2, 2001)
Formally Adopted by the President’s Advisory Committee on the University Archives and Records Center (April 11, 2002)
Formally Adopted by Resolution of the Trustees of the University of Pennsylvania (June 17, 2011)
| Research Administration Records | |
|---|---|
|
Administration records |
up to 7* years after completion of research**, as specified by individual agency requirements (please take a moment to read the explanations of the asterisks set forth below; these apply to all uses of “up to 7” and “completion of research” found on this page) |
|
Financial records |
up to 7 years after completion of research |
|
Scientific records |
up to 7 years after completion of research |
|
Protocols and related documents (including consents and indemnification) on grants and contracts covering use of human subjects and animals in research |
permanent |
|
Sponsored research |
up to 7 years unless a longer period is required by sponsor contract |
|
Research involving investigational drugs |
up to 7 years after completion of research or possibly longer (see requirements of 21CFR312.62 https://www.accessdata.fda.gov/scripts/cdrh/cfdocs/cfcfr/CFRSearch.cfm?fr=312.62 ) |
| IRB records; minutes, agendas, other records | up to 7 years after completion of research |
| Research involving medical devices | up to 7 years after completion of research |
*This retention period is a maximum retention period. Lesser retention periods are dictated by applicable agency(s) requirements.
**”Completion of Research” refers to the period after the final close out of the grant and after all final documents have been submitted. These submitted documents include Financial Status Reports, Progress Reports, Invention Reports and Property Reports.
Page last revised October 20, 2003