University Records Center
Physical Plant and Equipment Records
Office of Audit & Compliance, Office of the General Counsel, and the University Archives and Records Center (Effective January 2, 2001)
Formally Adopted by the President’s Advisory Committee on the University Archives and Records Center (April 11, 2002)
Formally Adopted by Resolution of the Trustees of the University of Pennsylvania (June 17, 2011)
| Construction |
| Building plans and specifications |
life of buiilding; transfer to UARC after building destruction |
| Facilities |
| Operational manuals |
life of building |
| Records related to measurement of noise in work environment |
4 years |
| Records of fire, internal disaster and evacuation plan drills |
4 years |
| Records of fire department inspection |
4 years |
| Written report and evaluation of all external disaster plans |
4 years |
| health and Safety |
| Records of inventory, use and control of radioactive materials |
30 years |
| Records of disposal or abatement of toxic and hazardous waste |
30 years |
| Transportation of infectious and chemotheraputic waste |
30 years |
| Records of hazardous waste generating |
30 years |
| Records of employee exposure to hazardous substances |
30 years |
| Records of asbestos exposure |
30 years |
| Equipment |
| Records of required testing of fire protection equipment |
4 years |
| Records of periodic inspections of extinguishing systems |
until the container is reinspected or its life |
| Material hoists, personnel hoists and elevator standards and certification records |
4 years |
| Records of inspection, performance, exercising period and repairs of emergency power equipment |
4 years |
| Evidence of required hydrostatic testing or portable fire extinguishers |
until hydrostatically retested at stated intervals or until taken out of service |
| Mechanical and electrical equipment checks |
4 years |