UNIVERSITY OF PENNSYLVANIA
RECORDS RETENTION SCHEDULE

Office of Audit & Compliance, Office of the General Counsel, and the University Archives and Records Center

Effective January 2, 2001

Formally Adopted by the President's Advisory Committee on the University Archives and Records Center

11 April 2002

Formally Adopted by Resolution of the Trustees of the University of Pennsylvania.

June 17, 2011

Research Administration Records

Administration records

up to 7* years after completion of research**, as specified by individual agency requirements (please take a moment to read the explanations of the asterisks set forth below; these apply to all uses of "up to 7" and "completion of research" found on this page)

Financial records

up to 7 years after completion of research

Scientific records

up to 7 years after completion of research

Protocols and related documents (including consents and indemnification) on grants and contracts covering use of human subjects and animals in research

permanent

Sponsored research

up to 7 years unless a longer period is required by sponsor contract

Research involving investigational drugs

up to 7 years after completion of research or possibly longer (see requirements of 21CFR312.62 http://www.access.gpo.gov/nara/cfr/cfr-retrieve.html#page1 )

IRB records; minutes, agendas, other records up to 7 years after completion of research
Research involving medical devices up to 7 years after completion of research

 

*This retention period is a maximum retention period. Lesser retention periods are dictated by applicable agency(s) requirements.

**"Completion of Research" refers to the period after the final close out of the grant and after all final documents have been submitted. These submitted documents include Financial Status Reports, Progress Reports, Invention Reports and Property Reports.

 

Page last revised October 20, 2003