UNIVERSITY OF PENNSYLVANIA
RECORDS RETENTION SCHEDULE

Effective January 2, 2001

Office of Audit & Compliance, Office of the General Counsel,
and the University Archives and Records Center

 

Research Administration Records

Page revised October 20, 2003

 

RECORD CATEGORY

RETENTION SCHEDULE
Administration records up to 7* years after completion of research**, as specified by individual agency requirements (please take a moment to read the explanations of the asterisks set forth below; these apply to all uses of "up to 7" and "completion of research" found on this page)
Financial records up to 7 years after completion of research
Scientific records up to 7 years after completion of research
Protocols and related documents (including consents and indemnification) on grants and contracts covering use of human subjects and animals in research permanent
Sponsored research up to 7 years unless a longer period is required by sponsor contract
Research involving investigational drugs up to 7 years after completion of research or possibly longer (see requirements of 21CFR312.62 http://www.access.gpo.gov/nara/cfr/cfr-retrieve.html#page1 )
IRB records; minutes, agendas, other records up to 7 years after completion of research
Research involving medical devices up to 7 years after completion of research

*This retention period is a maximum retention period. Lesser retention periods are dictated by applicable agency(s) requirements.

**"Completion of Research" refers to the period after the final close out of the grant and after all final documents have been submitted. These submitted documents include Financial Status Reports, Progress Reports, Invention Reports and Property Reports.

 

Main page for Records Retention Schedules

University Archives and Records Center | University of Pennsylvania