UNIVERSITY OF PENNSYLVANIA
RECORDS RETENTION SCHEDULE
Office of Audit & Compliance, Office of the General Counsel, and the University Archives and Records Center
Effective January 2, 2001
Formally Adopted by the President's Advisory Committee on the University Archives and Records Center
11 April 2002
Formally Adopted by Resolution of the Trustees of the University of Pennsylvania.
June 17, 2011
Health System Treatment Records
| In-patient and out-patient medical records/charts | 21 years from date of last treatment; for minors, 21 years from age 18 |
| Infant footprints | permanent |
| Documentation regarding required request/organ donation | 7 years |
| Transfer and discharge planning records (except those that are part of the inpatient or outpatient medical record/chart) | 7 years |
| Utilization review (UR) records | 4 years |
| Federal Safe Medical Device Act reporting and compliance records | permanent |
| KEPRO (Peer Review Organization) QA reviews and correspondence | 4 years |
| Records of reports of suspected cases of child abuse | 3 years after minor reaches age of majority |
| Tests concerning ability to drive | 4 years |
| Notification of injuries arising from use of firearms | 4 years |
| Reports of contagious or communicable disease | permanent |
| Abortion statistics | permanent |
| Cancer registry reports | permanent |
| Fetal birth and death reports | permanent |
| In vitro fertilization reports | permanent |
| Maternal death reports | permanent |
| Records required to be kept by the Health Insurance Portability and Accountability Act | 8 years |
TABLE OF CONTENTS
Guidelines:
Implementation of the Records Retention Schedule
Destruction of Confidential Records
Retention Schedules:
University Administration Records
Physical Plant and Equipment Records
Research Administration Records
Health System Administration Records