UNIVERSITY OF PENNSYLVANIA
RECORDS RETENTION SCHEDULE

Office of Audit & Compliance, Office of the General Counsel, and the University Archives and Records Center

Effective January 2, 2001

Formally Adopted by the President's Advisory Committee on the University Archives and Records Center

11 April 2002

Formally Adopted by Resolution of the Trustees of the University of Pennsylvania.

June 17, 2011

Health System Administration Records

 

QUALITY IMPROVEMENT

 

 

HOUSESTAFF

 

 

REGULATORY RECORDS

 

 

MISCELLANEOUS

 

 

DIETARY SERVICE

 

 

NURSING SERVICE

 

 

PHARMACY SERVICE

 

 

LABORATORY, PATHOLOGY AND BLOOD SERVICES

 
Laboratory records, unless otherwise specified 4 years
Clinical laboratory permit permanent
Immunohematology and tranfusion test and reports 5 years
Blood and blood quality control and testing records later of 5 years after processing records are completed or 6 months after expiration; permanent if no expiration
Policies to insure positive identification of a blood or blood product recipient 10 years
Certification of good health of donors for manufacture of Plasma Cryoprecipitated AHF or Source Plasma 7 years
Complaints of adverse reactions regarding each unit of blood or blood production arising as a result of blood collection or transfusion 7 years
Written report of investigations of each reported adverse blood collection or transfusion reaction 7 years
Blood bank compatibility records 7 years
Records or remedial actions taken to prevent future recurrences or transfusion reactions 7 years
Copy of blood donor registry sent to blood bank by PA Dept. of Health most recent
Written procedures for collection, processing, compatibility testing, storage and distribution of blood and blood components for homologous transfusion, autologous transfusion and further manufacturing purposes 10 years
Manual of standard operating procedures and methods for blood collecting and transfusion 10 years
Manufacturing records of biological products licensed by Secretary of HHS later of 5 years after records of manufacture completed or 6 months after the latest expiration date for individual product
Record of name and qualifications of person immediately in charge of employees who determine suitability of donors or collect blood when a physician is not present on the premises 7 years
Records related to blood collection, processing, compatibility testing, storage and distribution later of 5 years after the records of processing have been completed or 6 months after the latest expiration date for the individual product. When there is no expiration date, records shall be retained indefinitely
Cytology slide preparations not loaned to proficiency testing programs permanent
Pathology test reports permanent
Written procedures for reporting imminent life-threatening laboratory results or panic values permanent
Records of laboratory/pathology equipment maintenance and function checks life of equipment
Premalignant and malignant section slide preparations permanent
Histopathology stained slides permanent
Histocompatibility records permanent
Autopsy records permanent
Clinical, surgical, pathology and cytology records permanent

 

RADIOLOGY AND NUCLEAR MEDICINE SERVICES

 

 

REHABILITATION SERVICE RECORDS, EXCEPT QUALITY IMPROVEMENT

 

 

SPECIAL CARE UNIT

 

 

EMERGENCY SERVICE

 

This list of University Administration retention schedules can be viewed in its entirety.