UNIVERSITY OF PENNSYLVANIA
RECORDS RETENTION SCHEDULE
Office of Audit & Compliance, Office of the General Counsel, and the University Archives and Records Center
Effective January 2, 2001
Formally Adopted by the President's Advisory Committee on the University Archives and Records Center
11 April 2002
Formally Adopted by Resolution of the Trustees of the University of Pennsylvania.
June 17, 2011
Financial Records
| ACCOUNTING, FINANCE AND PAYROLL | |
| Accounts payable and receivable records | 5 years |
| Books of accounts | 7 years |
| Banking records | 7 years |
| Financial statements; annual reports to government agencies | permanent |
| Budgets | permanent |
| Payroll records | 7 years |
| Employee benefit plans | 1 year after term of plan |
| Records of property subject to gain or loss treatment | 7 years after taxable disposition |
| Records supporting items of income, deductions and credits | 7 years |
| Tax returns and supporting records | 7 years |
| DEVELOPMENT | |
| Fundraising | 5 years after end of registration period |
| Endowment | permanent |
TABLE OF CONTENTS
Guidelines:
Implementation of the Records Retention Schedule
Destruction of Confidential Records
Retention Schedules:
University Administration Records
Physical Plant and Equipment Records
Research Administration Records
Health System Administration Records